Operations Coordinator

Job Title: Operations Coordinator
Location: Raleigh, NC
Department: Business Development
Reports To: EVP BD

Company Overview

Vantem Global Inc is a forward-thinking fully integrated real estate development and investment company that leverages modular construction and proprietary technology to develop affordable, energy-efficient single family, multi-family, and senior living developments. Vantem’s next-gen modular technology allows us to deliver high-quality, sustainable, and cost-effective homes with the aesthetic appeal of traditional construction. Backed by strong investors, Vantem is currently active in the Southeastern US, with plans to expand nationally. 

Position Overview

The Real Estate Operations Coordinator will be an essential member of our team, responsible for coordinating real estate projects, managing administrative tasks, overseeing office operations, and analyzing data to enhance operational efficiency. The ideal candidate will have experience with Smartsheet and a solid understanding of real estate processes.

Key Responsibilities

• Communication: Work closely with project managers, finance, marketing, and permitting teams to ensure seamless communication and teamwork across projects. Facilitate proper information flow between the Real Estate team and Operations teams, including Affinity Manufacturing, engineering, and architecture.
• Reporting: Generate regular reports on project status, performance metrics, and operational efficiency using Smartsheet and other tools.
• Project Coordination: Assist in planning and executing real estate projects, ensuring timelines and budgets are met.
• Data Management: Organize and maintain project and transaction data in Smartsheet, ensuring accurate tracking and reporting. Consolidate data for each project and prepare committee reports.
• Administrative Support: Provide administrative assistance to the Real Estate team, managing communications effectively.
• Office Management: Oversee daily office operations to maintain a productive and organized work environment. Manage office supplies, equipment, and facilities.

Qualifications

• Bachelor’s degree in Business Administration, Real Estate, or a related field required.
• 8+ years of experience in real estate operations or administrative roles.
• Proficient in Smartsheet and other project management tools.
• Strong analytical skills with the ability to interpret data and generate actionable insights.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.

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